Industrial Engineer – HSE Administration Job in Kuwait | Immediate Hiring (Article 18 Visa)

We are currently hiring an Industrial Engineer – HSE Administration to support Health, Safety, and Environment (HSE) operations in Kuwait. This role is ideal for professionals with 1–2 years of administrative experience who are eager to grow within the HSE field and contribute to a structured safety management system in a dynamic work environment.

If you are an immediate joiner, hold a transferable Article 18 visa, and have strong administrative and organizational skills, this opportunity offers a stable career path with hands-on exposure to HSE systems, training coordination, and compliance documentation.

Job Overview

• Position Title: Industrial Engineer – HSE Administration

• Job Location: Kuwait

• Visa Type: Article 18 (Transferable)

• Availability: Immediate Joiner

• Experience Required: 1–2 years (Administration / HSE support preferred)

• Employment Type: Full-time

This role bridges industrial engineering principles and HSE administrative operations, ensuring that safety processes, training records, supplier coordination, and documentation systems run efficiently and remain compliant with organizational and regulatory requirements.

About the Role

The Industrial Engineer – HSE Administration will work closely with the HSE team to provide end-to-end administrative and logistical support. The position focuses on documentation control, training coordination, supplier engagement, reporting, and process tracking, all of which are critical to maintaining a compliant and effective HSE management system.

This is not a purely desk-based role. Over time, the successful candidate will also gain exposure to HSE training delivery, contractor engagement, and operational safety coordination, making it a strong foundation for long-term career growth in health and safety.

Key Responsibilities

1. HSE Administrative Support

You will provide structured administrative support to the HSE department, ensuring smooth day-to-day operations. This includes organizing schedules, coordinating meetings, supporting safety campaigns, and ensuring that all HSE activities are properly documented and traceable.

2. Coordination of HSE Events and Campaigns

The role involves coordinating internal HSE events such as safety awareness campaigns, toolbox talk schedules, induction programs, and special safety initiatives. You will support planning, communication, attendance tracking, and post-event documentation.

3. Supplier Engagement and Communication

You will liaise with external suppliers, training providers, and service vendors, managing communications related to training, documentation, and procurement needs. This includes follow-ups, documentation verification, and record maintenance.

4. External Training Administration

A key responsibility is administering and tracking external HSE training certificates, ensuring all records are valid, up-to-date, and compliant with company and regulatory requirements. This includes maintaining training matrices and renewal schedules.

5. Purchase Order (PO) Processing

You will assist in creating, processing, and tracking Purchase Orders (POs) related to HSE activities, training programs, PPE procurement, and safety services. Accuracy and compliance with internal procurement procedures are essential.

6. Training Logistics Support

The role includes coordinating logistics for training sessions, such as venue arrangements, attendance records, training materials, certificates, and post-training documentation. You will ensure training activities run smoothly and are properly recorded.

7. Document Control and Compliance Records

You will maintain a structured HSE document control system, ensuring policies, procedures, forms, permits, and records are properly filed, version-controlled, and easily retrievable during audits or inspections.

8. Reporting and Presentations

You will prepare HSE reports, dashboards, and presentations for internal use. This may include training statistics, compliance summaries, audit findings, and safety performance updates using Microsoft Office tools.

Required Skills and Competencies

Technical and Administrative Skills

• Strong understanding of administrative processes and documentation control

• Ability to manage training records, certificates, and compliance documents

• Proficiency in Microsoft Word, Excel, PowerPoint, and Forms

• Experience with reporting, data tracking, and basic analysis

Communication and Organizational Skills

• Clear written and verbal communication skills

• Strong organizational ability and attention to detail

• Ability to coordinate with multiple stakeholders, including suppliers and contractors

• Professional email and documentation management skills

Independence and Multitasking

• Ability to work independently with minimal supervision

• Strong time-management skills and the ability to handle multiple tasks simultaneously

• Proactive approach to problem-solving and follow-up

Long-Term Development Capability

• Willingness and ability to deliver basic HSE training to contractors over time

• Interest in building a long-term career within HSE administration and safety management

Preferred Qualifications (Advantageous)

While not mandatory, the following will be considered an added advantage:

• Background in Industrial Engineering

• Prior exposure to HSE systems or safety documentation

• Familiarity with ISO standards (ISO 45001, ISO 14001)

• Experience working in construction, industrial, oil & gas, or manufacturing environments

Why This Role Is Important

HSE administration is the backbone of any effective safety management system. Without proper documentation, training, tracking, supplier coordination, and reporting, even the best safety policies fail in execution.

This role ensures:

• HSE activities are organized, documented, and auditable

• Training compliance is tracked and maintained

• Procurement and logistics support safety operations efficiently

• Management receives accurate safety data for decision-making

For professionals looking to transition from administration into core HSE roles, this position offers real exposure and growth opportunities.

Career Growth Opportunities

This role provides a strong platform for future advancement, including:

• HSE Officer or HSE Coordinator roles

• Training and competency management positions

• Safety documentation and compliance leadership roles

• Expanded responsibilities in contractor safety and site coordination

With consistent performance and skill development, the position can evolve into more technical and operational HSE responsibilities.

Eligibility Criteria Summary

• Must be currently in Kuwait or eligible for Article 18 visa transfer

• Must be available for immediate joining

• 1–2 years of experience in administration (HSE exposure preferred)

• Strong Microsoft Office skills

• Willingness to support training and compliance activities

How to Apply

Interested candidates who meet the above requirements should send their updated CV to:

[email protected]

Email Subject Line (Important):

Industrial Engineer – HSE Admin

Ensure your CV clearly highlights:

• Administrative experience

• Any HSE or safety-related exposure

• Software and reporting skills

• Availability and visa status

Final Note

This is an excellent opportunity for Industrial Engineers and administrative professionals looking to build a long-term career in Health, Safety, and Environment (HSE) within Kuwait. Immediate joiners with the right skills and attitude are strongly encouraged to apply.

Early applications are advised, as the position is open for immediate hiring.