APPLY: HSSE Administrator Wood Plc United States

Wood is seeking an HSSE Administrator to join our team in Corpus Christie, TX to provide basic OH&S advice, guidance and instruction to corporate/project/site staff in supporting the HSSE function. This position requires 0-2 years of previous industry experience and includes advisors, performance analysts, emergency responders, trainers, and technical specialists.

Key Responsibilities

• Assists with the preparation and maintenance of HSSE policy and procedure manuals
• Assists with the preparation and formats large, complex reports, presentations and studies using a combination of software. Performs research and prepares reports as requested
• Prepares documentation and correspondence, composes memos, transcribes notes, and takes dictation and meeting minutes
• Organizes and maintains confidential files and records of a particularly sensitive nature
• Tracks client and third party correspondence; develops, gathers and maintains HSSE data for routine HSSE reports and regulatory documents; Prepares status reports
• Track incidents and maintains HSSE records and HSSE tracking database system
• Works with more senior HSSE professionals on complex assignments to continue to increase HSSE knowledge
• Processes and monitors departmental invoices and expense reports
• Coordinates, arranges and schedules appointments, meetings and/or conferences; Maintains schedules for HSSE Manager. May arrange travel and coordinate travel accommodations
• Maintains and orders office supplies and safety equipment for department and/or project
• May assist with the preparation of project schedules, bids or proposals

• High school diploma or GED
• 0-2 years related experience in HSSE or equivalent combination of education and experience
• Broad knowledge of departmental function, terminology and interrelationships
• Knowledge of general office practices and procedures and an understanding of the organization related to the work
• PC skills with knowledge of MS programs and other departmental software programs
• Ability to maintain spreadsheets and modify formats in order to complete assignments
• Experience in an office environment using basic skills such as posting, checking, entering data and operating all types of office equipment
• Understanding of HSSE programs, policies, procedures and systems that apply to assignments
• Some internal experience preferred in order to know the business and organizational structure and administrative procedures, documentation requirements, processes and systems
• Strong interpersonal skills for inter-departmental and external company interaction
• Ability to pay close attention to details, and present good planning, organization, and time management skills
• Ability to work in a team environment and willingness to assume additional or new responsibilities readily
• Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted)
• Ability to comply with applicable laws and regulations, the Company’s Code of Business Conduct and other Company policies and procedures

Work Environment

Spends 100% of time in an office environment

Physical Demands

While performing the duties of this job, is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Is occasionally required to stand; walk; and stoop, kneel, or crouch. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.