HSE & HR Administrator Adecco Cramlington
Location: Cramlington, Northumberland
Job Type: Permanent
External Reference: HSESTCR
*Comply with all HSE requirements including safety policies and procedures.
*Conduct HSE audits and assist with main office Safety Action Team.
*Provide admin support including travel, car hire, hotel bookings, expenses, pool car bookings and taxi bookings.
*Prepare Visa invitation letters.
*Maintaining the Time and Attendance system for HSE, Procurement and Finance depts.
*Organise site safety review meetings and take minutes as required.
*Produce weekly HSE report for issue to site.
*Maintain and manage HSE Database for Accident/Incident/CARE Forms and follow up to ensure closure of reports.
*Raise purchase requisitions and book in as required.
*Annually, produce Calendar and issue to neighbours.
*Organise annual siren test and issue letters to neighbours.
*Ensure any external complaints from neighbours etc are filed and added to complaints log.
*Liaise to provide secretarial cover for other administrators, HR and Reception cover.
*Maintain day to day interaction with The Client Community Relations Officer.
*Administer the Bright Ideas system, update log and email notification of winners.
*Train and develop on the Moorepay payroll system, prepare all relevant documentation including starters, leavers, transfers – with particular reference to external agencies e.g. payroll, pension and private healthcare. Issue reports including headcount reports from the system to ensure accurate records and timely reporting.
*Provide administrative support in relation to meetings and diary management.
*Understand the performance management system, issue of documentation, log return and ratings, progress through to salary review and issue of salary letters.
*Organise communications including notices, team briefs, business briefings, role specifications and organisation charts.
*Administer recruitment process as per HR Recruitment procedure.
*Administer long service awards, special achievements and respond to reference and mortgage requests.
*Deal with public relations e.g. local schools, work experience students, charitable donations and annual events.
*Manage all HR filing systems including paper based files and electronic shared HR drives.
*Administration and registration of company ‘Disciplinary/Warnings’ documentation.
*Maintain administrative link with Community Liaison Officer on day to day basis to ensure HSE Director only has to deal with key issues.
*Assist in departmental cost control, producing SAP reports on a monthly basis.
*Produce pivot table on a monthly basis for HSE cost centres. Check for any irregularities.
Contacts & Relationships:
*Provide a point of contact and communication with Regulatory bodies and key institutions and employees at all levels when HSE Director is off site
*The postholder has contact with all employees at all levels throughout the company. Will also deal with external contacts such as employment agencies, payroll, pension companies, private healthcare providers and a range of local organisations.
Other Important Factors:
*Requires a discreet, well organised and professional person.
*Daily review with HSE Director.
*60 wpm Typing
*Computer literate – knowledge of Word, Excel, PowerPoint, Email, SAP
*Minimum five years’ experience as Secretary at Senior Director level
*Ability to communicate effectively at all levels
*Maintain confidentiality and discretion
Interested and qualified candidates should forward an updated copy of their curriculum vitae to: SamanthaTaylor.email@example.com