SDS authoring software is a software which allows you to author SDS that are compliant with the language and regulation elements of the world-wide regulations including those of the US, Europe, and most Asian countries. It dramatically cuts time spent with SDS by standardizing the management process and streamlining the authoring and generation procedure.
10 SDS Authoring Software
The following SDS authoring software programs are frequently used for the creation and administration of SDSs:
- ChemGes – The ChemGes SDS authoring software provides a comprehensive approach to chemical data management and SDS compliance.
- 3E Protect – 3E Protect is a leading software for authoring and managing SDSs that makes it easier to create, distribute, and manage SDSs.
- SiteHawk Communicator – SiteHawk Communicator provides tools for managing chemical inventories, ensuring regulatory compliance, and authoring and managing SDSs.
- Chemscape SDS Authoring – Chemscape provides a user-friendly SDS authoring software that ensures SDS compliance while also assisting in the creation of SDSs.
- UL Pure Safety – SDS authoring, distribution, and compliance tracking are all features of the integrated platform that UL Pure Safety offers for managing safety data.
- Ariel WebInsight: This is a cloud-based SDS authoring software that makes it easier to create and manage SDSs in multiple jurisdictions.
- Verisk 3E SDS Authoring Platform – Verisk 3E provides an SDS authoring platform that aids businesses in producing, updating, and disseminating SDSs in accordance with global regulations in an effective manner.
- Sphera Substance The board – Sphera Synthetic Administration is an extensive arrangement that incorporates SDS composing capacities alongside compound stock administration and administrative consistence devices.
- Chemical Safety’s SDS Authoring and Management System – Chemical Safety offers a SDS authoring and management system that aids in the creation and upkeep of SDSs while also guaranteeing compliance with relevant regulations.
- Quentic – Quentic is a software solution for environmental, health, and safety (EHS) that integrates safety and compliance management modules with SDS authoring capabilities.
SDS authoring software programs such as these are available on the market. It is important to evaluate the features and capabilities of each software in light of your specific requirements and regulatory requirements.
READ: What Is SDS (Safety Data Sheet) Authoring
You can read more about each of the software on the internet, check their features to decide which of them best fit into your need.
5 Things to Consider before Purchasing SDS Authoring Software
- The quality of the solution should be one of your first considerations: Can it assist you in complying with regulations, remaining accurate, and streamlining your procedures?
You will be able to guarantee the accuracy of the Classification Labelling and Packing (CLP) calculations, simplify the submissions for the Poison Center Notification (PCN) and Unique Formula Identifier (UFI), and have a choice of languages. Take a look at all of the features that this software solution has to offer and decide if it will help you produce high-quality SDS sheets in all of the areas you need to:
- The quality of the document;
- The CLP calculator’s performance and quality;
- Flexibility—to what extent can I choose the contents of the document?
- Features that are crucial to your industry
- Version management
- If the software contains a database containing substance classifications, how are these chosen, verified, and updated? Because classification data is fundamental data, it is essential to validate the classification procedure.
2. Second, manual adaptability: What customization options are available?
When creating safety data sheets, it is important to be flexible so you do not have to stick with predefined elements. For instance, in order to assist in defining key criteria, you may need to insert manual phrases regarding the substance or mixture. It is important to be able to generate your own phrases because some of the standard phrases included in the solution may not be appropriate.
Automation is great and can really help make making safety data sheets easier. However, flexibility is needed when special input is needed because of the product or your industry.
Automated smart-rule authoring would be ideal, allowing you to add both manual phrases and create your own smart manual rules.
A phrase must be manually associated with the particular product.
A manual rule is one that you create and the software uses to activate your manual phrase whenever the rule’s conditions are met.
READ: Material Safety Data Sheet (MSDS)
When thinking about manual customization and flexibility, ask yourself the following questions:
- Can manual phrases be added?
- Does the software include intelligent rules?
- Am I ready to add my own brilliant guidelines?
3. Level of Automation: How easy will it be for my teams to use this software?
The level of convenience offered by the software you select will be determined by its automation level. Work is reduced and time is saved more when automation is high.
But in this instance, what exactly does automation entail? The process by which the software selects phrases in accordance with rules or other criteria is referred to as automation. Based on basic input data, a highly automated software will select all or most phrases. When you have to pick or write each phrase, you have high automation.
All safety data sheets can be made uniform across all sites with the help of automation. Your teams’ documentation requirements, rules, and more may become more understandable as a result of this.
The fact that automation is intended to not only save time and increase efficiency, but also improve the quality of your safety data sheets is what makes it so appealing—and why it is so high on the list of things to consider. If the solution you select is able to accomplish that, you have found the best solution for your SDS requirements.
Concerning automation, some questions to ask are:
- How much automation is provided by this solution?
- Could you show us an example of a safety data sheet so we can evaluate its quality?
- How adaptable are the phrases when adding phrases, making rules, and editing them?
- What works best for your team members?
- The user experience?
- How are SDS documents updated?
4. User-friendliness: Is it simple and easy to use this tool?
It can be a game-changer to select a tool that is intuitive and simple to use for your team. This will simplify the process of creating high-quality safety data sheets and help raise employee adoption and engagement rates.
You do not want to have to figure out complicated features and difficult steps. This will not only take time away from your responsibilities, but it may also further annoy employees, rendering the implementation of this software unsuccessful.
Asking how this process is carried out within the software is one of the best strategies for overcoming this obstacle. When your teams are introduced to a new software solution, many of them will naturally begin by researching how to create an SDS.
READ: How To Use HazCom To Manage Chemical Hazard
When selecting software solutions, you should concentrate on this.
- How straightforward is it to begin from scratch?
- How many clicks will it require to finish your SDS from beginning to end?
Do not forget to inquire about the procedure for updating SDSs! This is yet another crucial aspect of ensuring compliance in your region.
5. How SDS documents are updated in Languages: What is most convenient for your team members? Will you be able to make SDSs for the areas you want to work in?
You might be distributing chemical products and the safety data sheets that go with them to people all over the world. This is why it is critical to inquire about the translation quality of the software you choose.
Not only should you focus on the languages and markets you work with now, but also on those you might want to enter in the future. Your business could expand to new locations as a result of changes in markets and the needs they have. Therefore, make sure the SDS authoring software you choose supports other languages.
The most important question to ask is whether and to what extent local laws are taken into consideration by the countries already included in the software.
In terms of special legislation, national occupational exposure limits are the first level of country-specific information you should take into consideration. Always remember to inquire about the company’s retrieval and updating of national regulatory data. You need to make sure that there are clearly defined procedures for updating and putting national data into use.
While considering language, think about the following:
Quality of the translations included: The degree to which national legislation is implemented. What must be done to include additional languages in the solution? Is information about new laws included?
An SDS authoring software should always be changing in response to new regulatory information and changes in legislation. In order to accommodate such data, the software you select should be regularly updated. If the digital solution you are considering does not do this, you should look into other options because doing so could put you at risk of breaking compliance rules in your area.
Note that chemical management and the creation of SDSs do not occur every third or fifth year. It is a never-ending process that is constantly influenced by new information, data, and laws.
Take a look at the product’s set of experiences and the terms and get some information about their systems. When speaking with a member of their team, inquire about the frequency with which new updates are implemented. You will get a glimpse of what to anticipate. Also, examine the implementation procedure to ensure that it is transparent and effective.
You could also ask for a specific new topic that you know will soon be implemented. Specifically inquire about the source of the software’s substance classification data.
