Occupational Health & Safety Assistant Job in Canada – Humber River Hospital
Program: HR/ LR / OHS / Volunteer Services
Department/Unit: HR & Occupational Health and Safety Admin
Employee Type: Temporary Full-Time Employee Group: Non Union
Job ID: 2018-7330
Job Category: Hidden (2140)
Humber River Hospital is committed to revolutionizing patient care for our diverse community. We’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care. The Hospital is formally affiliated with both the University of Toronto and Queen’s University.
Right now we’re looking for a Temporary Full-Time Occupational Health & Safety Assistant to work in our Occupational Health and Safety Department.
PRIMARY RESPONSIBILITIES (include but are not limited to):
Provide high quality confidential administrative support to the Occupational Health and Safety Team.
Responsible for the coordination of TB clinics and Respirator FIT testing clinics across sites.
Responsible for maintaining the Hospitals Health and Safety boards. Supporting the updating and audits of the department safety boards and binders.
Responsible for ordering of laboratory supplies.
Handles confidential correspondence for the department, mail, answer phone enquiries, reply to email messages, and liaise with team members.
Maintains complete and accurate employee filing system including completed employee disclosures and incident forms.
Provide assistance in setting up program meetings, quarterly meetings, agenda development, minute taking, updating reports, obtaining statistical reports and distribution of required information.
Assist team members with special projects or education sessions as required.
Input confidential employee information regarding Attending Practitioner Reports, Additional Medical Information and WSIB incident reports into Parklane system.
Assist with the completion of the WSIB administrative process in its entirely including documentation, collaboration and referrals to WSIB specialist, Health and Safety, Payroll, Management and employees as appropriate.
Assist Occupational Health Nurses with exposure procedures and protocols, occupational health promotions, statistical information.
Provide excellent customer service to internal and external customers by assisting them with prompt and professional service.
Make arrangements for various meetings including registration, room bookings, refreshments and audio visual aides.
Responsible for preparing petty cash and cheque requisitions.
Responsible for Stores, Purchasing and Maintenance requisitioning.
Assistants in data collection, data input, data analysis and report writing when required.
Other responsibilities as assigned.
Completion of a recognized post-secondary program preferably Business.
Administration/Human Resources or equivalent experience.
Minimum three years of administrative experience required.
2 to 3 years experience in a healthcare environment is an asset.
Demonstrated computer skills, including proficiency in Microsoft Windows Office, (Word, Excel, Outlook, PowerPoint, Access) (60 w.p.m.)
Knowledge of Parklane/Software and Meditech system is an asset (Order Entry, PCI
Excellent interpersonal skills and telephone/reception manners required.
Ability to interact in a highly professional manner with staff, volunteers and executives at all levels.
Excellent customer service and communication skills (verbal and written)
Well development organization skills including the ability to prioritize and handle a busy workload with frequent interruption.
Ability to work independently and collaboratively within a team.
Ability to handle sensitive and confidential issues/information in a professional manner.
Knowledge of medical terminology an asset
Excellent attendance and discipline free record required.
Interested applicants are required to submit an Application before the closing date. Internal applications that are incomplete or contain incorrect information may not be considered. We thank all candidates that apply but only qualified candidates will be contacted for an interview.